Running licences for your clubs
Stripe, your prices, renewals in, approving and declining, bills, refunds and the spreadsheet.
- 1Connect Stripe. Open My association, then Payments. Payments come with Pro for your association. Tap Set up your Stripe account and answer Stripe's questions here, with no separate Stripe login. When Stripe has checked your details, tap I've finished, check again.How do my clubs pay their affiliation?
- 2Switch on licence billing. Under Licence prices, tick Charge clubs for licences through EveryDojo. Until you do, your clubs send renewals with no bill, as before.Charge your clubs for licences by card
- 3Set your prices. Type the first licence price and the renewal price. Leave the first licence price empty to charge the renewal price for both. For juniors, tick Separate junior prices, type the junior prices and set Senior from age. Tap Save licence prices.Charge your clubs for licences by card
- 4What the club sees. Before a club sends, it sees your bill: one line per licence, New or Renewal, Junior or Senior, and the total. It taps Send and pay by card to pay now, or Send, pay later and pays from its own Settings, Association fees.Charge your clubs for licences by card
- 5Receiving renewals. When a club taps Send renewals, its paid licences come to your Licences page under Issue and confirm. You get a notification and an email, with no names in it. With licence billing on, the batch comes with its bill on your Payments page.How does the association's Licences page work?
- 6Approve or decline. On Licences, check each line, change anything, and tap Approve. The club member's card updates and they are told. To decline one, tick Send back on its line, say why, and tap Send back: the club sees your reason, and the licence comes off the club's bill if it is not paid yet. On Payments, Decline on a bill line does the same.How does the association's Licences page work?
- 7Who has paid. Under Licence bills on Payments, each club's batch shows Paid or Not paid yet, the date, the total and every name. You are told when a club pays.How do my clubs pay their affiliation?
- 8Refunds. After a batch is paid, tap Refund on a line to give back one licence, or Refund the batch for all of it, then confirm. The money goes back to the club and the club is emailed. If a payment does not match its bill, the bill says Check the amount: refund the difference from your Stripe payments at the top of Payments.How do my clubs pay their affiliation?
- 9The spreadsheet. Tap Download spreadsheet for every bill and every name in one file, ready for Excel.How do my clubs pay their affiliation?
- 10The money. Everything is paid into your own Stripe account. You pay Stripe's fees. EveryDojo takes no cut.How do my clubs pay their affiliation?
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More on licences
How does My association work?How do I create an association?How do I change my association's settings?How does the association's Licences page work?How do I export my association's licences?How do I get counts for an insurer or my board?How does the grade register work?Where do I see the instructors at my clubs?How do I message the clubs in my association?What does Pro add for an association?How do my clubs pay their affiliation?Charge your clubs for licences by cardCan I keep records for clubs that are not on EveryDojo?How does my association's website work?