Terms & Privacy
1. What EveryDojo is
EveryDojo is a directory and management tool for martial arts clubs. It lets parents and students find clubs and book trials, and lets instructors manage their club's profile, classes, students, and attendance.
2. Accounts
You're responsible for keeping your login details secure and for the accuracy of information you add for yourself or the members you manage. Instructors are responsible for the accuracy of their club's public profile.
3. Data protection
We store the account and membership details you provide — name, email, mobile number, address, emergency contact, health declaration, licence details, and any photo or signature you upload — to run the service and to let your club contact you about training.
What we use it for: running your account, managing your child's (or your own) club membership, attendance and licence records, and contacting you by email or phone about training, attendance, licence renewals, and club updates. We only contact you this way with your explicit consent, given at sign-up.
Who sees it: your own club's instructor, and EveryDojo, who run the platform. We never sell your data and never share it for marketing. We do rely on a small number of companies to run the service, including Stripe for card payments, and they receive only what their job requires. Every one of them is listed on our subprocessors page.
Your rights: you can ask to see, correct, or delete your data at any time, and you can withdraw contact consent at any time — contact your club and they'll pass the request on, or use Settings → Download my data / Request account deletion directly. This section is a working summary, not a formal UK GDPR/Data Protection Act 2018 compliance statement — see our full Privacy Notice for real detail on what's collected, who can see it, and the other services we rely on, and our Cookies page for what this site stores in your browser.
4. Paying for EveryDojo
Clubs up to 15 students use EveryDojo free, with no card and no time limit. Above that, a club subscribes to a plan. One plan covers every club run by the same person or organisation from one account, up to five clubs; each further club is added to that plan at the extra club price shown on our pricing page. Clubs on one plan must be run by the same person or organisation. A plan includes club websites on EveryDojo addresses and one connected domain of your own; each further domain is added to the plan at the extra domain price shown on our pricing page. Plan prices are shown before UK VAT at 20 per cent, which is added when you pay; the checkout shows the total. A limited founding offer, when one is running, is shown with its end date and applies only to the first year of a yearly plan started before that date.
Renewal. A subscription renews automatically each month, or each year on an annual plan, until you cancel it.
Cancelling. You can cancel at any time from Dashboard then Subscription. Your plan carries on until the end of the period you have already paid for, and nothing is taken after that. We do not take a further payment once you have cancelled, and we will not restart a cancelled subscription by ourselves. If you want to come back later, you subscribe again.
First payment guarantee. If EveryDojo is not right for your club, ask us within 14 days of your first payment on a plan and we refund that payment in full, and the plan ends. This applies to a club's first payment only.
Refunds. Apart from the first payment guarantee, we do not refund part of a period. Because your plan runs to the end of the period you paid for, you keep what you bought rather than being cut off early.
If you stop subscribing, your club keeps every record it already has: students, registers, licences, grades and parent logins all stay exactly where they are. What stops is adding new students beyond the free limit. We will not lock a club out of children's records over a subscription.
5. Fees parents pay their club
This is a different thing from the section above, and the difference matters. When a parent pays their club through EveryDojo, that money goes to the club, not to us. EveryDojo takes no share of it, never holds it, and is not a party to the agreement between a parent and their club. The club sets its own fees, decides its own refund and notice terms, and appears on the payer's bank statement as the merchant.
Card payments are processed by Stripe on the club's own Stripe account. Stripe deducts its processing fee from each payment before it reaches the club, and EveryDojo neither sets nor receives any part of that fee. Current rates are shown to instructors when they set card payments up, and authoritatively at stripe.com/gb/pricing.
Direct Debit, where a club uses it, runs on that club's own GoCardless account on the same basis. Bank transfers, cash and payment links do not pass through EveryDojo at all. We record what a club tells us about them and nothing more.
6. Stripe
Payment processing services for clubs on EveryDojo are provided by Stripe and are subject to the Stripe Connected Account Agreement, which includes the Stripe Terms of Service (collectively, the “Stripe Services Agreement”). By agreeing to these terms or continuing to operate as a club on EveryDojo, you agree to be bound by the Stripe Services Agreement, as the same may be modified by Stripe from time to time. As a condition of EveryDojo enabling payment processing services through Stripe, you agree to provide EveryDojo accurate and complete information about you and your business, and you authorise EveryDojo to share it and transaction information related to your use of the payment processing services provided by Stripe.
When you provide personal data in connection with card payments on EveryDojo, Stripe receives that personal data and processes it in accordance with Stripe's Privacy Policy.
If a club changes ownership, or updates its verified tax identification number, the new owner has to accept the Stripe Services Agreement again before the club can keep taking payments.
7. Club listings
Club profiles are created and edited only by the instructor who claims that club, or added by EveryDojo as a minimal, clearly-labelled "unclaimed" listing using only publicly available basic facts. Any club can ask to have its listing removed at any time.
8. Safeguarding & no liability for in-person training
EveryDojo is a directory and management tool, not a martial arts school. Training safety, supervision, insurance, and DBS/background checks are the responsibility of each individual club, not EveryDojo.
A club shows as "Verified" on EveryDojo only once we've actually confirmed its credentials directly with the instructor — an unclaimed or unverified listing has not had anything checked, and its DBS/insurance status is simply unknown, never assumed to be fine. Always confirm a club's safeguarding credentials (DBS check, insurance, governing-body licence) directly with the club before attending, whatever its badge says here.
9. Who owns EveryDojo
EveryDojo, its website and app, the code behind them, and its own wording, design, logo and images belong to Rondas Exports Ltd and are protected by copyright. You may use EveryDojo to run your club, or to follow your own or your child's training. You may not copy, scrape, reverse engineer or reuse any part of it to build or run another product or service without our written permission.
What you and your club put in stays yours: student records, photos, training materials, messages and your club's own details. You let us store and show it only so EveryDojo can work for you, as section 3 describes. The basic facts in a club listing belong to that club, not to us.
EveryDojo is built with open source software, which is used under its own licences.
10. Contact
Questions about these terms or your data can be raised directly with the club you're a member of, who can pass them on to EveryDojo. You can also write to hello@everydojo.com.
11. Company details
EveryDojo is a trading name of Rondas Exports Ltd. Registered in England and Wales, company number 14519851. Registered office: 158 The Parklands, Dunstable, LU5 4GW, United Kingdom.